Organizing the seminar course

• Verify the room assignment with the adminstrative assistant, usually Bernie
• Verify the assigned time and day with Joe and other faculty
• Verify that the seminar email list includes new students and students registered for the class

Inviting speakers

• Funding will determine whether invited speakers are local or not
• Ask whether speakers want you to arrange for hotel (Quality Inn, on Route 1)
• Speakers usually arrange their own flight
• Send speakers info on ways to get to campus (prepared email)
• Send prepared descriptions of PERG seminar

Arranging for speaker reimbursement

See instructions for submitting reimbursement forms to ARES 

Preparing for a talk

• Request a title and abstract at least a week before. Send to Nick Hammer for seminar email,  post flyers around building, and send details to seminar email group
• Arrange their schedule (individual meetings with group members)
• Prepare a speaker introduction
• Check whether the speaker needs equipment: speakers, laptop, projectors, or speakers (on the day of the talk)
• Organize dinner afterwards
• At the seminar, introduce speakers and have the audience introduce themselves